The student username field is a special field. When you run the import process, if the student usernames match, all of the other information in each student account will be updated with the new information in the import sheet. This allows you to import a new student roster before the beginning of a school year, and all grade and class assignments will be updated . . . as long as the username in the system matches the username in the import sheet. Even first and last names can be modified with this approach.

If the usernames do not match, then duplicate accounts will be created. This must be avoided as it can take considerable time to manually delete many duplicate accounts.

The only way to update the username field (i.e., change student usernames) through the import process is if you are using the Student ID field. The Student ID field takes priority over the username field. If you have Student IDs assigned to your student accounts, you can update the student usernames by running a new import.

Ensure the Student ID in the system matches the corresponding Student ID in your import sheet. All other fields will be overwritten with the information in the import sheet.

If you currently do not have Student IDs assigned to your students in the system, you can follow the steps below to add them. You can then import with Student IDs and overwrite student usernames with new data.

Narrow your list of students using the School, Grade and Class filters. Then click the checkbox at the left of the header row to select all of the students in the list.

Click Export and then select Roster. The roster will open as a csv file.

Edit the csv file you just exported by adding in your student ID numbers. Keep the other student information the same on the CSV file.

Run a new import of the student roster with the Student ID field. If you are unfamiliar with the import process, please see How do I import my student roster?